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Frequently Asked Questions
Under modified accrual, revenues are recognized when measurable and available. "Available" typically means collectible within the current period or soon enough thereafter to pay current liabilities—usually 60 days after year-end, though this can vary by jurisdiction.
Encumbrances represent commitments for future expenditures (like purchase orders). They're recorded to reserve fund balance and prevent overspending. At year-end, outstanding encumbrances may be closed or carried forward depending on the government's policy. They're not GAAP expenditures—just budgetary controls.
Governmental funds (General, Special Revenue, Capital Projects, Debt Service, Permanent) use modified accrual and focus on current financial resources. Proprietary funds (Enterprise, Internal Service) use full accrual like businesses and focus on economic resources. The measurement focus drives the accounting differences.
Focus on the key conversion adjustments: add capital assets and related depreciation, add long-term liabilities, convert modified accrual revenues/expenditures to full accrual, and adjust for internal service fund activities. Practice the reconciliation format the exam uses.